Ensuring data is protected and secured is a given, but actually doing so can be a daunting challenge. As cyberattacks and data breaches become more sophisticated and advanced, how can you ensure you have the right practices in place?<\/p>\n\n\n\n
In this article, we\u2019ll go over some of the best actions you can take to ensure a more resilient data security.<\/p>\n\n\n\n
With companies experiencing highly damaging data breaches, data security has never been more important. Just last year, the average number of cases like these is up by 15.1% compared to 2020<\/a>.<\/p>\n\n\n\n Regardless of the makeup of your organization, you\u2019re dealing with large quantities of sensitive information. Organizations have legal and moral obligations on how they manage this data. There\u2019s also the cost of dealing with the damage; a data breach can now cost businesses an average of $4.35 million<\/a>. And after all that loss, there\u2019s the reputational damage, too. When big data breaches are publicized, clients and partners lose trust, and they may reconsider their ties with your company.<\/p>\n\n\n\n With so much at stake, not taking data security seriously is detrimental to the business.<\/p>\n\n\n\n So, what can you do to protect your organization from becoming the next victim? Here\u2019s our data security best practices checklist for your business.<\/p>\n\n\n\n How can you protect something if you don\u2019t know what you should be protecting? When strategizing your data security, you need to define what types of data you have and catalog them accordingly. Which ones are the most important; where are they stored; how are they managed? These are questions you should first answer and get your sensitive data organized as a result.<\/p>\n\n\n\n But this process shouldn\u2019t be rigid. As you gain or dispose of data, you should continuously define and redefine these data types, to reflect the organization\u2019s needs when it comes to managing this information.<\/p>\n\n\n\n Policies play a crucial role in effective data security. Establish what data is collected and why, where and how it\u2019s used, how and when it\u2019s retained, who has access to this information, and how they\u2019re disposed of.<\/strong><\/p>\n\n\n\n Having these activities laid out prevents confusion about what happens with data in your organization, ensuring that data isn\u2019t forgotten or misplaced \u2013 which can often leave your business vulnerable to cyberattacks. Any data that falls out of the scope of these policies shouldn\u2019t be kept as you could jeopardize regulatory compliance efforts.<\/p>\n\n\n\n Not controlling access to data is like giving a house key to everyone in your neighborhood. Access to sensitive information should be given through the principle of least privilege. Only provide the minimum access required for the individual to perform their responsibilities.<\/p>\n\n\n\n With this kind of approach, you\u2019re able to effectively regulate data access without impeding others\u2019 work.<\/p>\n\n\n\n As cyberattacks become more elaborate, it can be easy to get wrapped up in thinking of the most complex data security measures. But sometimes a breach can happen from something as simple and obvious as leaving your work laptop unattended for a minute in a public space.<\/p>\n\n\n\n Securing physical components such as laptops, mobiles, and hard drives shouldn\u2019t be overlooked, such as putting your work devices in locked storage when not in use. Caution against suspicious USB drives and other unknown hardware should also be second nature to everyone in the organization as well.<\/p>\n\n\n\n Your network\u2019s endpoints are the most likely places for cyber attackers to probe for vulnerabilities, so it\u2019s important to strengthen security here. You should regularly monitor the health of these systems and look out for irregularities.<\/p>\n\n\n\n Implementing antivirus, antispyware, pop-up blockers, and firewalls are just some of the more common measures you can take to secure your endpoint systems.<\/p>\n\n\n\n Data loss is extremely damaging to the business. Backups should be included in any data security strategy. Should a breach occur that causes data loss, having backups ready can help you get your systems back online as quickly as possible.<\/p>\n\n\n\n You can never know when data loss can happen, so backups should be regularly practiced. And like other data security measures, how to do this should be properly outlined, defining details such as what data is backed up, where backups are kept, and how often it\u2019s carried out.<\/p>\n\n\n\n One of the most common causes of data breaches is human error. Many mistakes like this aren\u2019t done out of malice though but can be attributed to a lack of awareness or information.<\/p>\n\n\n\n As the cybersecurity threat landscape continues to evolve, staying up to date with what\u2019s going on is paramount to protecting your organization. Regularly provide new training to employees regarding these new developments. This will help ensure everyone has a thorough understanding of their responsibilities towards data security, how to secure their work assets, and protect themselves from social engineering attempts.<\/p>\n\n\n\n It\u2019s not just your own systems you need to take care of. Your third-party suppliers and systems need to be vetted as part of your data security strategy. This is even more integral as their systems can also fall prey to hackers.<\/p>\n\n\n\n How often do they update their products or perform security patches? How do they respond to incidents? Make sure you carry out your due diligence, which includes understanding who controls and processes your data, and how they maintain data security standards.<\/p>\n\n\n\n Many organizations probably already have capable ITSM<\/a> and ITAM<\/a> tools, but quite often they work independently from each other. While they may work perfectly fine by themselves, this disjointed approach can make it difficult to oversee processes as a whole and quickly spot vulnerabilities.<\/p>\n\n\n\n But by taking advantage of integrated ITSM-ITAM solutions, you can get clear visibility of all your assets, while also ensuring effective performance monitoring. These tools help consolidate your processes into one, providing a single source of truth. With this capability, your IT security team can quickly fix weaknesses, communicate key information efficiently, and combat security breaches.<\/p>\n\n\n\n9 data security best practices you should follow<\/strong><\/strong><\/h2>\n\n\n\n
1. Define and catalog your sensitive data<\/strong><\/strong><\/h4>\n\n\n\n
2. Establish data usage and retention policies<\/strong><\/strong><\/h4>\n\n\n\n
3. Regulate access to data<\/strong><\/strong><\/h4>\n\n\n\n
4. Use physical data safeguarding methods<\/strong><\/strong><\/h4>\n\n\n\n
5. Secure endpoint systems<\/strong><\/strong><\/h4>\n\n\n\n
6. Back up data regularly<\/strong><\/strong><\/h4>\n\n\n\n
7. Train employees on cybersecurity<\/strong><\/strong><\/h4>\n\n\n\n
8. Beware of third-party-related risks<\/strong><\/strong><\/h4>\n\n\n\n
9. Leverage integrated ITSM-ITAM tools to combat security breaches<\/strong><\/strong><\/h4>\n\n\n\n