Stress is a common issue in the workplace, with a recent Gallup report stating that 44% of employees experience a lot of daily stress. As things quickly picked up after the holidays – approaching deadlines, piles of unfinished projects, and even just managing the usual rush of your job – the desire to go back to those blissful times becomes stronger. The IT department is all too familiar with this feeling.
While some levels of stress can be a great motivator in getting things done, too much of it can hinder your IT team’s performance. Workplace stress can lead to burnout, decreased productivity, and a high turnover rate – things you can’t afford to have in the business. Creating a 100% stress-free environment is easier than done, especially with the nature of your IT team’s job.
But there are ways to effectively manage stress in your IT team to promote a healthier and more productive work environment.
1. Encourage regular breaks
From strategizing incident management to refining the change management process, IT teams constantly require high focus, which can be draining. It’s important to encourage your team to take regular breaks throughout the day to clear their minds and recharge. This can include a short walk outside, meditation, or even just stretching. In fact, a study by the University of Illinois found that taking short breaks throughout the day can improve one’s focus and performance over time.
2. Promote a healthy work-life balance
Long hours and constant availability with no clearly established boundaries can lead to burnout and high levels of stress for your IT team. Additionally, a lack of healthy work-life balance means that they could be bringing personal matters and home-related stress to work, affecting their concentration. Encourage your team to take time off and disconnect when they’re not working. Remind them to take vacation days and use their PTO. Promoting a healthy work-life balance can lead to increased job satisfaction and lower stress levels.
3. Provide opportunities for training and development
The pace at which technologies evolve and develop is overwhelmingly fast and it’s all too easy for IT professionals to feel left behind, playing catchup to learn all this new knowledge. Your IT team shouldn’t have to do this alone. By providing opportunities for training and development to learn new technologies and pick up new skills, you can help your team feel more confident and competent in their abilities. This can lead to a sense of accomplishment and a reduction in stress. Another advantage to this is that you’ll have highly skilled, growing professionals that can handle and execute your innovative projects and ideas.
4. Encourage open communication
How often do you catch up with your team? How are tasks and projects communicated and delegated? Not communicating clearly and frequently can be stressful for your team and will make it hard for them to open up about stressors affecting their work. Establishing open lines of communication within your team can help to identify and address problems before they escalate. Encourage your team to speak openly and honestly about their stress levels and any issues they may be facing. It can be difficult for employees to initiate the conversation, so you can try to set up quick one-to-one chats with them to provide the opportunity to do so, emphasizing that it’s a safe space where they can have a two-way conversation. By creating a supportive and understanding environment, your team will feel more comfortable discussing their stress and finding solutions together.
5. Implement stress-reducing practices
There are a number of practices that can help to reduce stress in your IT team. These include yoga, meditation, or even a simple stretching routine. With many IT workers spending the majority of their time at their desks, it’s too easy to forget about simple stress-relieving activities such as exercise. Encourage your team to incorporate these well-being activities into their daily routine and to make use of any on-site or company-provided stress-reduction resources.
6. Recognize and reward hard work
Ever had a moment where you worked hard on something, but nobody noticed? After going through so much stress and effort, these not being recognized can be demotivating. Showing appreciation for hard work and accomplishments can lead to increased job satisfaction and motivation, which can help to reduce stress. Consider implementing a recognition program or holding regular team-building activities to foster a positive work environment.
7. Provide access to mental health resources
The last few years during the pandemic have taught us that mental health is just as important as physical health. To build an engaged and motivated workforce, employers need to pay attention to their employees’ overall well-being. Access to mental health resources can be an important tool in managing stress in your IT team. Provide your team with information about Employee Assistance Programs (EAPs) and other mental health resources that are available to them.
8. Consider your IT team’s technological needs
Sometimes, the things that can lead to stress and burnout can be something as small as using an outdated tech platform. If your IT team is having to do certain tasks manually or finding the interface of their main tech tool non-intuitive and difficult to navigate, these can slowly grow into several frustrating moments. Are your current tech systems making your IT team’s job easier or harder? What are the aspects that are causing the most headaches? Take a look at your tech infrastructure and see where you can refine a process or whether it’s time to replace a tool.
Stress is a common issue among IT professionals, but it doesn’t have to be a permanent part of the job. By implementing these stress-management strategies, you can create a healthier and more productive work environment for your IT team. Effective stress management in your IT team can promote better well-being and higher job satisfaction of your team, leading to increased productivity, and less turnover.
SOURCE: Ed Perez.(2023 January 24).8 ways to manage stress in your IT team.IFS Blog.https://blog.ifs.com/2023/01/ways-to-manage-stress-it-team/.
